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Accounting Updates

Accounting Updates Launch

• As part of the Division of Accounts’ effort to ensure continued compliance to the Standards, Policies and Procedures developed as required by the GAAP, GASB and FASB

  regulators as well as the Executive and Legislative branches; the Division will be providing updates to the agencies, departments and public. By providing updates, the division

  will maintain transparency as well.

Updated – Travel

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Frequently Asked Questions (FAQ):
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• Where can I get a vendor number for the traveler?
  A vendor number can be requested from the DOA Accounts Payable section. Call 475-1228 for more information.

  Where do I pick up a per diem check?

  All per diem checks must be picked up at the Treasure of Guam, 1st floor ITC building. NOTE: If the Travel Authorization (TA) is not received by DOA G/L-Travel Section by 3:00 P.M., and the traveler is leaving the following day, the per diem will not be ready for pick up that evening. It will be ready the following work day and can only be picked up with an Letter of Authorization along with a copy of the Traveler’s official photo ID.

  I turned in my TA three weeks ago, how long does it take to process?:

  According to BBMR, they need at least 15 working days to process the TA and to forward to various sections.

  What documents are needed once travel is completed?:

  Documents needed to clear travel are Travel Summary, Travel Voucher, all boarding passes and certificates or receipts of the training or seminar attended.

  How can I get reimbursed for additional expenses incurred?:

  Once travel has been completed and a reimbursement is due to the traveler, a complete itemization of the travel must be forwarded down to the BBMR analyst for approval. All clearing documents must be completed prior to going down to BBMR for review. Once approved, a direct payment must be turned in with all other clearing.

  What happens if a trip is cancelled due to illness or emergency?

  The traveler must prepare a letter stating the reason of cancellation. In addition, all per diem must be returned to DOA- G/L section, payroll deduction is not allowed. The traveler must contact the travel agency to cancel the travel so a credit can be applied.

  How would a traveler be able to clear if he/she has misplaced all boarding passes and receipts?

  The traveler must provide a notarized affidavit stating that he had gone on a trip and had misplaced all boarding passes and receipts.

  During my government business trip, I would like to take a side trip to visit family, what affect will this have on my trip?

  A side trip can be taken but the additional leg of the trip has to be financed by the traveler. Arrangements must be made with the travel agency.

  How do I contact the Travel Section of DOA?:

  1) Contact Number for the Travel section: 475-1140 or 477-0078.

  2) Email to Anthony.Macias@doa.guam.gov or Armilynn.Lujan@doa.guam.gov

Accounting Circulars-Memos

(See Circulars)