ACCOUNTING FORMS
mailing address: P.O. Box 7420, Tamuning, GU 96931 * Phone: 671-475-1101
>> Forms Updated as of 29-Oct-2024 <<
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BUDGET FORMS from BBMR: https://bbmr.guam.gov/forms-reference/
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PROCUREMENT/RECORDS FORMS from GSA: https://gsa.doa.guam.gov/resources/
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EMPLOYEE SEPARATION FORM (for clearing or exiting from the Government of Guam) *Form Corrected 07/19/2023*
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ACCOUNTING POLICIES PAGE (partial information, still under construction) *Updated 08/13/2024*
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Affidavit – Forged Check (w/Signature Specimen, must be printed) (Aug-2019) – (Instructions)
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Affidavit – Stop Payment (digital) (Aug-2020, v1.6) – (Instructions above)
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(ACH Form) Authorization to Charge Account (Aug-2024) *Updated 08/07/2024*
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Authorizing Signature Specimen – Forms (v. Jul-2019) – (Instructions)
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Certifying Signature Specimen – Forms (v. Jul-2019) – (Instructions)
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Encumbrance – De-obligate/Liquidate (Internal) (v. Jul-2019) – (Instructions)
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Encumbrance (Purchase Order) – Tracking
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Establishment of Account (v.2.4 10-29-2024) – (Instructions) *Updated 10/29/2024*
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Fixed Assets (Property Management) Forms (aka GSA Surplus) *Updated 07/26/2024*
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Fixed Asset – (Individual) Office Furniture and Equipment Survey (v. Sep-2019)
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GFMS Security Access Request (v2.0 July-2024) – *Updated 07/10/2024*
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Holder Report for Unclaimed Property (v. Dec-2022) – (Instructions)
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Journal Voucher (single and multiple) (v. May-2022) – (Instructions)
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Mileage – POV Approval Form (v. Jun-2022) – (Instructions)
Mileage– POV Daily Mileage Report (v. Jun-2022)
Mileage – POV Reimbursement Request (v. Jun-2022)
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Payment Request – Direct (v. Jan-2019)
Payment Request – Continuing Services (v. Jan-2020) – (Instructions)
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Payroll Deduction Authorization (v. Aug-2020) – (Instructions)
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Payroll Deduction Cancellation (v. Aug-2020)
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Payroll Direct Deposit Form (v. Dec-2021)
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Payroll Leave Application (v. July 2024) *Updated 07/19/2024*
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Payroll Leave – Child School-related (v. Mar-2018)
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Payroll CTA, OT Req & Waiver (v. Jul-2017)
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Payroll Special Payment Request (v. Aug-2020) – (Instructions)
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Payroll Change of Employee Job Order Master (v. Jul-2019) – (Instructions)
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Payroll PAYTK Access Form (v. Oct-2022) – (Instructions)
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Petty Cash – Forms (v. Sep-2019) – (Instructions)
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Petty Cash – Receipt of Funds (v. Sep-2019)
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Release of Claim (v. Jul-2017) – (Instructions)
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TPS (Transaction Payment System) Depositor’s Report (v. Jul-2019)– (Instructions)
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TPS (Transaction Payment System) Cash Register Request for Access (v. Jan-2023) – (Instructions)
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Travel – Forms (v. Jan-2019) – (Instructions) ** Travel Policy v3.85 **
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Travel – Advanced Per Diem & Miscellaneous Expenses Request (v. Sep-2019) ** Version 2.0 **
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Travel – Itinerary Summary (v. Jan-2019)
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Travel – MIP Mileage Waiver *NOT VALID for Travel AFTER 04/11/2013 per PL32-19*
Travel – Mileage Compliance Donation Memorandum
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Utility Service Authorization (Eff FY2013) *NOT VALID for Utility encumbrances AFTER Sept-2019*
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Vendor Record & EFT Establishment (v.2.1 Feb-2023) – (Instructions)
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Vendor Record – EFT Form (v. Sep-2019) *NOT VALID AFTER 05/27/2020*
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Work Request (v.2.7 July 2024) – (Instructions) *Corrected 07/25/2024*
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W-9 Request for Taxpayer ID and Certification (v. Oct-2018) – (Instructions)
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BACK TO: DIVISION OF ACCOUNTS MAIN
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