ACCOUNTING FORMS

mailing address: P.O. Box 7420, Tamuning, GU 96931 * Phone: 671-475-1101

.

>> Forms Updated as of 29-Oct-2024 <<

.

=================
.
BUDGET FORMS from BBMR: https://bbmr.guam.gov/forms-reference/
.
PROCUREMENT/RECORDS FORMS from GSA: https://gsa.doa.guam.gov/resources/
.
EMPLOYEE SEPARATION FORM (for clearing or exiting from the Government of Guam) *Form Corrected 07/19/2023*
.
ACCOUNTING POLICIES PAGE (partial information, still under construction) *Updated 08/13/2024*
.
=================

Affidavit – Forged Check (w/Signature Specimen, must be printed) (Aug-2019)(Instructions)
.
Affidavit – Stop Payment (digital) (Aug-2020, v1.6)(Instructions above)
.
(ACH Form) Authorization to Charge Account (Aug-2024) *Updated 08/07/2024*
.
Authorizing Signature Specimen – Forms (v. Jul-2019)(Instructions)
.
Certifying Signature Specimen – Forms (v. Jul-2019)(Instructions)
.
Encumbrance – De-obligate/Liquidate (Internal) (v. Jul-2019)(Instructions) 
.
Encumbrance (Purchase Order) – Tracking
.
Establishment of Account (v.2.4 10-29-2024) (Instructions)  *Updated 10/29/2024*
.
Fixed Assets (Property Management) Forms (aka GSA Surplus) *Updated 07/26/2024*
.
Fixed Asset – (Individual) Office Furniture and Equipment Survey (v. Sep-2019)
.
GFMS Security Access Request (v2.0 July-2024) *Updated 07/10/2024*
.
Holder Report for Unclaimed Property (v. Dec-2022)(Instructions)
.
Journal Voucher (single and multiple) (v. May-2022)(Instructions)
.
Mileage – POV Approval Form (v. Jun-2022)(Instructions)  
Mileage– POV Daily Mileage Report (v. Jun-2022)
Mileage – POV Reimbursement Request (v. Jun-2022)
.
Payment Request – Direct (v. Jan-2019)
Payment Request – Continuing Services (v. Jan-2020) (Instructions)
.
Payroll Deduction Authorization (v. Aug-2020)(Instructions) 
.
Payroll Deduction Cancellation (v. Aug-2020) 
.
Payroll Direct Deposit Form (v. Dec-2021)
.
Payroll Leave Application (v. July 2024) *Updated 07/19/2024*
.
Payroll Leave – Child School-related (v. Mar-2018)
.
Payroll CTA, OT Req & Waiver (v. Jul-2017)
.
Payroll Special Payment Request (v. Aug-2020)(Instructions) 
.
Payroll Change of Employee Job Order Master (v. Jul-2019)(Instructions)
.
Payroll PAYTK Access Form (v. Oct-2022)(Instructions) 
.
Petty Cash – Forms (v. Sep-2019)(Instructions)
.
Petty Cash – Receipt of Funds (v. Sep-2019)
.
Release of Claim (v. Jul-2017)(Instructions)
.
TPS (Transaction Payment System) Depositor’s Report (v. Jul-2019)(Instructions)
.
TPS (Transaction Payment System) Cash Register Request for Access (v. Jan-2023)(Instructions)
.
Travel – Forms (v. Jan-2019)(Instructions) ** Travel Policy v3.85 **
.
Travel – Advanced Per Diem & Miscellaneous Expenses Request (v. Sep-2019) ** Version 2.0 **
.
Travel – Itinerary Summary (v. Jan-2019)
.
Travel – MIP Mileage Waiver *NOT VALID for Travel AFTER 04/11/2013 per PL32-19*
Travel – Mileage Compliance Donation Memorandum
.
Utility Service Authorization (Eff FY2013) *NOT VALID for Utility encumbrances AFTER Sept-2019*
.
Vendor Record & EFT Establishment (v.2.1 Feb-2023)(Instructions)
.
Vendor Record – EFT Form (v. Sep-2019) *NOT VALID AFTER 05/27/2020*
.
Work Request (v.2.7 July 2024) (Instructions) *Corrected 07/25/2024*
.
W-9 Request for Taxpayer ID and Certification (v. Oct-2018) (Instructions)
.

 

 

 

 

================================

 

 

BACK TO: DIVISION OF ACCOUNTS MAIN

 

================================

 

blank